Microsoft Word is one of the most common and widely used software applications throughout the world. I use MS Word nearly every day, and since I have the Office 365 online version, there are ongoing updates that happen every day. Today, I would like to share just a few MS Word features that I think are generally underutilized. I notice this in my workplace and with others who would benefit from some of the most fundamental options to improve your document.
Beginning with header Styles, they can transform a basic report or memo from ordinary to remarkable. Why settle for bold paragraph headers when you can add different fonts, font sizes, colors, shading, and more. All at a click of a button with a live preview to see the updates to your document. They have been conspicuously placed in the center of the home ribbon. Just highlight your paragraph headers and double click the format painter to apply. Then select the Design option to the left of the same ribbon, and you just kicked up your document to the pro level.
Next, most people don’t know they can insert other Microsoft files into their Word document. You can insert a pdf file directly into a file. It’s a little tricky since the option is not located in the “insert Pictures” area; instead, it is to the far right of the home ribbon under the option “Object.” You’ll then select “Create from New” and browse for the file. I always select “Display as Icon” so the file will be inserted into a separate document. Otherwise, the contents of the file will be inserted.
I also provide a playful option to add 3D graphics to your MS Word document. They are technically 3D models; the default stock selection is robust; however, find nearly any 3D object you need on the internet. The best illustrated 3D objects with high resolution may cost if you are looking for something very specific. However, I’ve never paid for a 3D model for MS Word or MS PowerPoint yet. There are helpful “align” tools in all the MS suite programs that help you arrange your graphics just right.
I highly recommend an MS Word YouTube channel named Simon Sez IT link.
Thanks for tuning in, and I hope you try some of these MS Word features if you are not using them already!